The Advisor Self-Service pages provide tools and information Advisors may find useful to assist them when advising students assigned to them by the Academic Advisement Department. Advisors will only have access to information for the advisees that have been assigned to them. Department chairs have access to information for any student.
The information and tools available to advisors are accessed through 2 primary interfaces:
The Advisee Rosters including the following functions:
The Student Details page provides advisors with the ability to view an advisee's student center and gives them access to the following advisee information:
To access these options you must first log into your ehive account and click the "View My Advisees" link in the Self Service page:
There are two rosters available for advisors to view; the text roster is the default roster and a radio button at the top of the roster allows you to switch to a photo roster .
The following is a list of the functions available from the rosters. Some of the functions are available through both rosters and some are available through individual rosters:
You can export your advisee roster to an excel spreadsheet on most browsers. The following steps will usually work, but pop-up blocking software on a browser may prevent you from completing these steps. If that is the case, contact the technology helpdesk to have pop-up blocking settings adjusted.
All undergraduate and some graduate students are required to meet with their advisor before they are allowed to enroll in a term. To ensure this, an administrative "See Advisor" hold is automatically assigned to students just prior to the registration period.
Advisors have the option of removing the hold for the student or they can give the student a PIN number and instruct the student to log into their own account and remove the hold. The following instructions define how the advisor removes the hold. You can find additional instructions for finding the PIN number below.
You can remove the "see advisor" hold one of 3 ways:
1. From the TEXT ROSTER:
2. From the PHOTO ROSTER:
3. From the STUDENT DETAILS (Student Center) page:
Note: The button will not appear unless there is a "see advisor" hold on the student's record and there may be multiple "control enrollment" holds (e.g. parking) displayed in the hold section
Some advisors prefer to provide their advisees with an Advisee PIN number which allows the student to remove the "see advisor" hold through the student center. The PIN number is only available on the Photo Roster. To view the PIN number:
Advisors can create and send email messages from the student administration system to some or all of the advisees on their roster using the Send Notification feature of the roster.
Important Notes :
Email messages generated using this method come from the E-Hive system; not the advisor's personal email client so advisors will not find a record of these emails in their Outlook sent items folder but can receive a copy of the notification in their personal or campus email as defined in step 2 below.
You may choose to click on the link associated with the student's name which will try to launch your personal email client software where a record will be maintained.
To send emails using the notify feature:
The Student Details page provides advisors with access to their advisee's Student Center page information through a view similar to what the student sees when they log into their E-Hive account.
Advisors access this page through the "View Student Details" page on either the text or photo roster.
The information available includes:
When you access the student details page the current class schedule is displayed. A link allows you to view the same schedule in a weekly schedule format. To view the detailed view of the class schedule click the Class Schedule link.
The detailed view of the students class schedule allows you to view enrolled, dropped and waitlisted classes
Students add classes to an enrollment shopping cart after which they complete the steps for enrolling in classes. Advisors can view the contents of the shopping cart to ensure that advisee's complete the enrollment process by clicking the link to shopping cart.
An Advisee's planner is a tool to help them organize and plan for the classes they will need to take to complete your degree. Classes added to the planner are initially stored in the "unassigned courses" section of the planner and can then be organized into the terms in which the advisee intends to take them. When the time comes to register for classes, advisees have the option to add classes from the planner.
Click the Planner link to view an advisee's planner.
The academic requirements page is an interactive degree report that advisee's can use to add classes to their planner or class schedule. To access this report:
The Course History report is a grid showing the courses that the advisee has taken, transferred in, currently enrolled in or is planning to take. The grid is sortable and has filtering options to exclude some of the courses listed and as with all pages can be printed using the browsers print page functionality.
To Access the report:
The degree progress report defines the requirements for graduation based on the advisee's specified major. The report identifies progress toward the degree and lists courses that are needed to complete the degree.
To access the Degree Progress Report:
Optional: You can also produce a "Quick What If" report or a "Course List What If" version of the report where you supply a different major or view how courses which you have not yet taken would impact the report.
To view a student grade report:
To view a copy of the advisee's Unofficial transcript:
Optional: To speed up the process you can view a previous report if one had been run recently but the data will be as of the date that it was run.
To view and advisee's transfer credit report:
A students address and telephone information is found in the Personal information section of the Student Details (center) page. To access the information:
Holds, To Do Lists, Advisor Information and Enrollment date are displayed in a dashboard section of the Student details page. You can click the links in this section to get to detailed information. The see advisor hold can also be removed from the section by clicking the green Remove Hold button. for more information on removing the advisement hold go to the "Remove the See Advisor hold" section.
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