The following conference rooms have been defined as campus shared conference rooms and as such are scheduled using Outlook.  Except where noted below each room is equipped with a video projector, a DVD player and a whiteboard.  A laptop is required to connect to the video projector - there are no fixed computer stations. Conference room phones may be checked out from the Technology Loan office. You will need to provide a cost center where long distance charges should be billed.

• Old Main Room 132 (OM 132 -- capacity 20) NO DVD PLAYER
• Swenson Hall Room 1007 (SWEN 1007 -- capacity 16)
• Swenson Hall Room 1058 (SWEN 1058 --capacity 16)
• Swenson Hall Room 2005 (SWEN 2005 --capacity 12)
• Swenson Hall Room 3004 (SWEN 3004 --capacity 20)
• Swenson Hall Room 3075 (SWEN 3075 --capacity16 

Priority access will be granted as follows:

1. Academic and Administrative departments residing in the building where the conference room is located   
2. Academic and  Administrative departments from the campus at large on a first-come, first-served basis

Shared conference rooms  were not designed for these purposes:

• Academic instruction (please schedule through your department associate)
• Student study (please contact the Library of study rooms)
• Student Groups or Organization (please contact YellowJacket Union)
• Non-UW-Superior Organizations or the general public (please contact YellowJacket Union to arrange a rental)

General Policies

• A room may not be scheduled for a single meeting greater than 24 hours
• Recurring meetings may not be scheduled for more than 300 days
• Conference rooms will automatically accept meeting requests for rooms from anyone listed in the  rooms Outlook distribution list provided the room is not already booked.
• Meeting requests from people not in the room's distribution list will be forwarded to the room's delegate/manager who will manually respond to the request

Meeting Organizer Responsibilities

• All meeting requests must include a subject that clearly defines the purpose of the meeting.  The schedulers name and contact information must also be included in the body of the request.
• Bring a laptop if needing to use the projector to show information
• Use only whiteboard approved markers
• If needing a conference phone - arrange a checkout from Technology Loan and provide a cost center/account to be charged for telephone long distance charges
• Clean up the room- Place all trash in receptacles, clean whiteboards, contact facilities staff if necessary
• Conference rooms are normally left open during standard business hours. Meeting organizers are responsible to contact Campus Safety to secure a room during the day (e.g. securing it over the lunch hour) or after normal building hours

Procedures for Scheduling a Swenson Hall Conference Room

Instruction on how to schedule a conference room using Outlook